EFFICA HR Portal

HR Portal

A digital workspace for the entire company. EFFICA HR Portal unites employees, managers, and HR in a single space: company structure, requests, documents, tasks, and internal services — all in one interface.

Employee personal account
Online requests and approvals
Access from computer and mobile device

KEY FEATURES & BENEFITS

Daily employee work in one interface

Tasks

Employees receive and assign tasks directly in the portal. Deadlines, priorities, and execution status are visible. Managers control execution without separate trackers.

Notifications and reminders

The system automatically notifies about new tasks, approvals, request status changes, and internal events. Reminders help not to miss vacation deadlines, document signing, and other processes.

Mobile phone access

The portal is adapted for smartphone use. An employee can submit a request, approve a document, or check vacation balance at any time and from anywhere in the world.

Unified announcement feed

Corporate news, announcements, regulations, and important messages are published in a common feed. Employees receive centralized and up-to-date information.

Employee directory

Search for colleagues by department, position, or name. Contact information and subordination structure are available in a few clicks.

Calendar

Track all important events in one calendar: vacations, birthdays, and work anniversaries of your subordinates. Integration with email calendars: Gmail, Outlook, Mail.ru.

Want to bring order to internal processes?

Effica HR portal helps:

reduce HR workload
increase structure transparency
automate vacation accounting
centralize internal communications

See how employees interact with the company in digital format.

Transparent organizational model

Interactive company structure displays:

divisions and departments
positions
subordination hierarchy
department heads

Changes in the structure are automatically reflected in approval processes and requests. The manager sees their team, HR — the entire organization.

Employee profiles

Each employee has a personal profile that includes:

position and department
contact details
transfer history
vacations and business trips
attached documents
assigned property

The profile becomes a single point of HR information without paper personal files.

Vacations and vacation balance

Vacation control without Excel. An employee can:

submit a vacation request
see remaining vacation days
track approval status

The manager gets an overview of the team's vacation schedule. HR automatically controls balance, transfers, and day usage. Automatic timesheet generation eliminates manual calculation errors and double bookings.

Surveys

HR can create:

anonymous surveys
engagement assessment
internal questionnaires
quick polls

The system allows analyzing results and identifying problem areas within the company.

Document familiarization

The portal can publish:

orders
internal regulations
company policies
instructions

The fact of employee familiarization is recorded. HR sees who has read the document and who has not. This reduces legal risks and improves execution discipline.

Integrations

HR portal is integrated with:

personnel accounting
EDM module
task system
external systems via API

The portal becomes a single entry point to corporate processes.